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MAIN JOB PURPOSE
Compiles and maintains accounts payable records/accounts including posting of various invoices and payments, reconciling of various vendor and general ledger accounts, ensuring adherence to US GAAP as well as corporate policy and procedures.
PRINCIPAL ACCOUNTABILITIES - INCLUDES, BUT ARE NOT LIMITED TO, THE FOLLOWING
Assignment of financial coding to purchase requisitions (General Ledger account or Asset).
Creation and maintenance of accounts payable master data.
Collection and verification of W9 or W8-BEN as required by IRS. Tracking of all vendor payments for possible inclusion in 1099 / 1042 reporting and any required withholding.
Vendor invoice / debit or credit processing.
Matching of invoices with purchase orders and receiving reports to verify pricing and quantities (electronically). Reconciliation of goods receipts without vendor invoices.
Obtaining necessary approvals through manual signatures or read soft workflow process according to management approved procedures.
Verifies correct handling of sales and or use tax on all purchases.
Maintenance of SAP workflow process through read-soft according to determined approvals.
Post invoices into appropriate accounts for payment (3rd party and inter-company).
Audit and posting of employee expenses, reimbursements, and travel advances.
Maintain accounts payable files (paper and electronically) including yearly archiving.
Process weekly payments (ACH, Checks, Wire Transfers). Including obtaining approvals and mailing checks and all other notifications.
Daily maintenance of outgoing payments on cash flow spreadsheet to ensure good cash flow planning.
Reconcile intercompany accounts to ensure timely processing of all invoices (AP & AR).
Review / reconcile various vendor and g/l accounts monthly. Ensure travel advances and vendor prepayments/down payments are accounted for timely.
Verify petty cash request forms for proper account allocation and approval. Enter petty cash transaction in the system. Disburse petty cash.
Balance/Reconcile petty cash weekly.
Local tax and information reporting (1099 and 1042 filing).
Assists with vendor inquiries.
Assist/backup other accountants when necessary (A/R and G/L).
Support for the monthly and year-end closings and audits (including timely postings, posting of any necessary accruals/provisions).
Various special projects / reports per management requests.
Process Improvement Projects (A/P).
PREFERRED EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS
Bachelor's Degree from a 4-year college or university in accounting
3+ years work related experience in accounts payable
Excellent organizational, problem solving & accuracy skills, attention to detail
Computer experience with spreadsheets and MS-Office applications (Word, Excel)
Organizational and communication skills (Written and Verbal).
Motivated, self-starter personality
Technical Recruiter / Account Manager
Office (586) 772-6452 X 125